Let the tool do the training session puzzle

Installation Guide

Requirements

• A computer running Windows
• The downloaded file: Sport_Scheduler.zip
• An internet connection (only required for license validation)

Installation steps

1. Download the software
   Make sure Sport_Scheduler.zip is fully downloaded to your computer.
2. Extract the ZIP file
   Right-click the ZIP file and choose Extract.
   Extract it to a folder of your choice, for example:
   • C:\Sport
   • Documents\Sport
3. Verify the folder structure
   After extraction, the folder should contain (among others):

   Sport_Scheduler/
   ├─ Sport/
   ├─ data/
   └─ SportScheduler.exe

User Guide

First time setup

Before starting the application, prepare at least one CSV file containing your players or teams.

CSV file location

Place your CSV files in: Sport_Scheduler/Sport/players

CSV format

The CSV file must contain the following columns:

• name – unique name of a player or team
• level – skill level indicator

Levels can be numbers (1–5) or letters (A–E). The absolute value does not matter — you decide what “high” or “low” means.

name,level
An,3
Rose,1
John,2

The downloaded ZIP already contains example CSV files. You may safely remove them.

Starting the application

1. Double-click SportScheduler.exe
2. A browser window opens automatically
3. At first start, you will be asked for:
   • Your license key
   • The email address used at checkout

An internet connection is required only at this moment. After successful validation, the license becomes active.

License file

A file named ../Licensing/lemonsqueezy_license_state.json is created automatically. This file stores the local license state.

Settings overview

Admin

• Clear all history – resets all counters and session history
• Create backup – creates a full backup in ../Backup/

Game settings

• Round time & total session duration
• Number of courts / fields
• Team size and teams per court
• Pairing mode: same level, mixed level or alternating
• Recreative mode (ignores level)

Display & sound

• Compact display mode
• Popup display scaling
• Sound and music during switch time
• Custom sound files: place .wav or .mp3 in data/ and reference via /media/filename

After finishing the settings, click Save & go to Check-in.

Check-in

Players or teams can check in and out at any moment during the session. Changes take effect in the next round.

Display & session control

• Start and end sessions
• Pause or resume timers
• Restart round timer (total time stays the same)
• Start the next round early if all games are finished
• View unassigned players
• Final overview with rounds and bench history

Frequently Asked Questions (FAQ)

The application does not start

• Check if the ZIP file was fully extracted
• Make sure you start SportScheduler.exe, not the ZIP
• Check if your license is still valid

The license expired

Licenses are valid for one year. You can purchase a new license for another year. After receiving the new license:

• Delete folder ../Licensing/
• Restart the application
• Enter your new license key and email

The license corrupt

Maybe the file with your License details has changed. Needed actions are:

• Delete folder ../Licensing/
• Restart the application
• Enter your active license key and email

I get unexpected team assignments

• Check the selected pairing mode
• Verify whether recreative mode is enabled
• Check player levels in the CSV file

Round time left becomes larger than the configured Round time

This can happen if you use the controls in an unusual order during a round (for example: Pause, then Next round now, then Resume). The timer may show a “round time left” that is higher than your configured Round time.

Fix

• Use: Pause → Resume → Next round now

Tip1: If you want to end a round early, press Next round now after you have resumed the timer.

Tip2: Do not force the last round in the session to an end for a good update of the unassigned history.

Why does the session stop earlier than I expected?

The session stops when the first limit is reached: either Total (min) or Rounds (max).

Example 1 — Total (min) is the limiting factor

Settings:

• Round time (min) = 15
• Total (min) = 60
• Rounds (max) = 4
• Switch time (sec) = 10

In this setup, the session report may appear after 3 rounds. Even though Rounds (max) is 4, there may not be enough time left for a full 4th round (because switch time also consumes total session time).

Fix

• Increase Total (min) slightly (for example: set it to 61)

Example 2 — Rounds (max) is the limiting factor

Settings:

• Round time (min) = 15
• Total (min) = 60
• Rounds (max) = 1
• Switch time (sec) = 10

In this setup, the session report appears after 1 round. Even if there is plenty of time left, the session will stop because Rounds (max) is set to 1.

Fix

• Increase Rounds (max) if you want more rounds

Is internet required all the time?

No. Internet is required only:

• At first start (license activation)
• After ~370 days (license validation)

Can I move the folder?

Yes. The application is portable. You can move the entire Sport_Scheduler folder to another location on the same computer.

Terms & Conditions

Last updated: January 3, 2026

1. Scope

Happy Sport Training provides a desktop software application intended solely as a support tool for trainers and coaches. The software assists in organizing sports training sessions but does not provide sports, medical, safety, legal, or professional advice.

By purchasing and/or using the software, you agree to these Terms & Conditions. If you do not agree, do not purchase or use the software.

2. Eligibility

• The purchaser must be 18 years or older.
• The purchaser confirms they are acting as a trainer or coach, not as a participant.
• The software is not intended for direct use by athletes or minors.

3. License

Upon purchase, you are granted a non-exclusive, non-transferable license:

• Valid for 1 year from the purchase date
• For installation and use on one (1) laptop or PC
• For internal use by the purchaser only

Sharing, reselling, sublicensing, or distributing the software (or license key) is prohibited. Misuse may result in revocation of the license without refund.

4. Delivery

Access to the software is provided immediately after purchase via Lemon Squeezy, including a unique license key. You are responsible for maintaining access to your purchase email and for keeping your license key secure.

5. License validation; connectivity requirement at specific times

The application runs locally. However, it requires license validation via Lemon Squeezy:

• at the first start after installation, and
• again after 370 days to confirm the 1-year license status.

If the license validation cannot be completed (including due to no internet connection, network restrictions, or third-party service unavailability), or if the license has expired, the program will not start. It is your responsibility to ensure connectivity for these checks.

6. Responsibility of the Trainer

The purchaser acknowledges that all training decisions remain the sole responsibility of the trainer, including supervision, safety, suitability of exercises, participant selection and monitoring. Happy Sport Training has no control over how the software is used in practice.

7. Disclaimer

The software is provided “AS IS” and “AS AVAILABLE”, without warranties of any kind. Happy Sport Training does not guarantee training outcomes, fairness results, injury prevention, or suitability for any specific sport or group. Use of the software is entirely at your own risk.

8. Limitation of Liability

To the maximum extent permitted by law, Happy Sport Training shall not be liable for any direct or indirect damages arising from the purchase, use, inability to use, or performance of the software, including injuries, losses, data loss, business interruption, loss of profits, consequential damages, or claims by third parties.

Liability cap: Any liability, if and to the extent established, is limited to the amount paid for the software license for the relevant license term.

You acknowledge that licensing, payment, delivery and related services may involve third parties (including Lemon Squeezy). To the maximum extent permitted by law, Happy Sport Training is not responsible for outages, network failures, payment failures, delivery issues, or third-party service unavailability.

9. Intellectual Property

All software, content, logic, and design remain the intellectual property of Happy Sport Training. No rights are transferred except the limited license described above.

10. Refunds

Refunds are governed by the Refund Policy below.

11. Governing Law

These Terms are governed by the laws of the Netherlands. Any disputes shall be submitted to the competent court in the Netherlands.

Refund Policy

Happy Sport Training provides digital software with immediate access.

No right of withdrawal

In accordance with EU consumer law, the right of withdrawal does not apply to digital content once delivery has started. By completing the purchase, you explicitly agree to immediate delivery of the software and acknowledge that you lose the right of withdrawal.

Refunds

Refunds are not provided by default. A refund may only be considered if the software cannot be accessed due to a verified technical issue and the issue cannot be resolved within a reasonable time.

All payments and refunds are processed via Lemon Squeezy. For refund-related questions, please contact: info@happysporttraining.com.

Chargebacks

Unauthorized chargebacks may result in revocation of the license and termination of access.

Privacy Policy

Happy Sport Training respects your privacy and processes personal data in accordance with the GDPR (AVG).

Data collected

• Email address
• License key (or license identifier)
• Purchase metadata (via Lemon Squeezy)
• License validation metadata (limited technical data needed to validate the license)

Payment details are handled by Lemon Squeezy and are not stored by us.

Purpose

• Delivering the software and license
• Providing customer support
• License management and fraud prevention
• License validation (at first start and after 370 days)
• Legal and administrative obligations

Third parties / processors

We use Lemon Squeezy for payment processing, delivery, and licensing. Lemon Squeezy processes purchase and payment-related data in accordance with their own policies.

Local use; no continuous monitoring

The application runs locally on your device. It does not require a continuous internet connection and does not continuously transmit training data. An internet connection is required only for license validation at first start and after 370 days.

Retention

Data is retained only as long as necessary for the purposes described above or as required by law.

Your rights

You have the right to access your data, request correction or deletion, object to processing, and request data portability. Requests can be sent to: info@happysporttraining.com.

Sports Disclaimer

Happy Sport Training is a support tool for trainers and coaches only (18+).

• It does not provide sports, medical, safety, or legal advice.
• It does not assess physical condition, participant readiness, health status, or risks.
• It does not replace professional judgment or proper supervision.

All responsibility for training content, participant selection, participant safety, supervision, and the suitability of exercises rests entirely with the trainer. Use of the software is entirely at your own risk.